Office Assistant

Job Objectives

• Timely and accurate completion of the Billing process;
• Timely and accurate completion of AP payments;
• Completion of Accounting administrative tasks

Job Duties

1. Credit Card transactions/Digital Invoicing:
   • Tracking/obtaining/raising POs (where necessary) for all transactions on the credit card statements
   • Obtaining supporting documentation for these transactions
   • Reconciling credit cards and ensuring timely posting of payments to Silent Partner
   • Working with the Accountant to ensure that digital invoices are raised accurately and on-time
   • Filing documents within the relevant job bags
2. Production Invoicing:
   • Provide support to the Accountant in the completion of:
     • The reconciliation and billing process for issuance of bills to the client by the 15th of the following month;
     • Matching back of POs to estimates and supporting documentation for the timely issuance of production invoices;
     • Any other task deemed necessary in the timely completion of the month-end billing
3. Accounts Payable
   • Prepare local payments at month-end
4. Monthly reconciliations
   • Preparation of the month-end reconciliation of all bank accounts
   • Maintenance of the Fixed Asset Register and preparation of the monthly depreciation journal
   • Preparation of all Balance Sheet reconciliations

Job Requirements:

• ACCA Level 2 or equivalent qualification
• Minimum of three (3) years work experience in a similar position
• Intermediate level excel skills – pivot tables, logic statements, vlook-ups at a minimum
• Must exhibit good analytical skills, be detailed oriented and deadline driven
• Working knowledge of computerised accounting software
• Good interpersonal skills
• Good communication skills